Let's lighten your load
Overflow isn't failure-it's your cue to scale.
Our Virtual Operations Manager (VOM) model combines human intuition with built-in AI efficiency—streamlining workflows, automating repetitive tasks, and delivering clean, structured data without the chaos. Designed for clinical teams navigating complex operations, our model helps scale output without.
Spend less time fixing data-and more time advancing care.
WHO WE HELP
Built for Healthcare Teams That Need Order Behind the Scenes
Clinics & Practices
Let your internal team focus on care while we handle operations
Healthcare Admin Teams
Automate routine processes and reduce data backlog
Healthcare Marketing Teams
Organize feedback, appointment flows, and records effortlessly
WHO WE ARE
Your Clean Data + Admin Lifeline—Powered by AI
At WideoutX, we specialize in supporting healthcare organizations and clinical teams to eliminate inefficiencies and deliver clean, actionable data through streamlined workflows.
At the center of our model is your Virtual Operations Manager (VOM)—an admin and data ops expert, backed by powerful AI tools, ready to jump into your workflows, automate repetitive tasks, and keep your backend humming.
We’re the behind-the-scenes partner you didn’t know you needed—handling:
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Data processing
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Categorization
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QA tagging
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Scheduling & intake workflows
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And more—so your team can focus on delivering exceptional care.
Why it works: You get the speed and structure of automation, paired with the insight of real human support.
REAL IMPACT
Proven Results in Fast-Paced Workflows
88%
Global production managed across multiple brands.
99.82%
Quality Pass Rate
67%
Average efficiency gain across creative ops
3 weeks → 3 days
Team ramp-up speed: From 3 weeks to 2.5 days
3 hrs → 30 mins
Template setup time reduced from 3 hours to 30 minutes
PLAN THAT SCALE
Creative Support That Grows With You
VOM
Baseline - 80 hours only
$2,000/M
Ideal for lean teams or short-term rollout needs
80 hours of embedded healthcare admin & data support
AI-integrated workflow automations
Clean data processing and QA tagging
Compliance trail documentation
Calendar management and intake automation
No long-term commitment
Continue with flexible Pay-Per-Request (PPR) model after baseline hours
Perfect For:
Clinics or agencies with lean teams
Healthcare offices managing large volumes of admin or patient data
Teams looking to automate without hiring full-time staff
© 2025 Wideout Workforces, Inc.
WHAT WE DO
Smart Admin and Data Support That Scale With You
Whether you're a busy clinic, healthcare agency, or internal operations team, we help reduce overwhelm by providing reliable admin support, smart automation, and clean, structured data you can trust.
We don’t just offer talent—we offer AI-powered systems that make your ops faster, lighter, and future-proof.
AI-Enhanced QA Tagging
Data Categorization & Processing
Compliance Documentation Support
Calendar Management & Appointment Automation
Patient Intake Form Handling
Custom Dashboards for Reporting
CASE STUDY
Proven in the Field
VSP Vision
(Global Creative Rollout)
We supported 88% of their global creative production in 2024—managing versioning, layout updates, and market-specific adaptations for over a dozen countries. Our embedded VOM model allowed the internal team to scale without burnout while maintaining brand consistency worldwide.
The Weather Company
(Design + Dev Hybrid Support)
WideoutX was brought in to support digital campaign builds and creative rollout, bridging the gap between design and development. Our flexible model allowed the team to meet tight turnarounds across seasonal and partner-led activations—without adding full-time headcount.
